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Fireflies

Connect Fireflies.ai to your Workspace to put your meeting notes to work: search your transcripts, ask questions across meetings, draft follow-ups from a call’s summary, and track action items. Ask the assistant, or ask it to build features in your workspace that use Fireflies.

The connection uses your Fireflies API key, so it acts as you and sees the meetings you can see in Fireflies.

Before you start

  • A Luo account. Sign up or sign in at luo.app.
  • A Fireflies account. Any plan works, including Free. Every Fireflies user has an API key.

How to connect

  1. In Fireflies, open Integrations → Fireflies API (app.fireflies.ai/integrations) and copy your API key.
  2. Open your workspace in Luo, go to Settings → Integrations, and click Add Integration.
  3. Select Fireflies.
  4. Choose to connect as a user integration (your personal connection) or a workspace integration (shared with the members of the workspace, who then all work with your Fireflies account).
  5. Paste the API key.
  6. To start workflows from Fireflies events, also fill in Webhook signing secret. See Start workflows from Fireflies first: the secret can’t be added to a connection later.

What Luo can do

  • Meetings: search your meetings by keyword, date, organizer, participant, or channel, and read a meeting’s transcript with speakers and timestamps, its AI summary, action items, keywords, and attendees
  • AskFred: ask Fireflies’ AI questions about one meeting or across meetings, and read earlier AskFred threads
  • Notetaker: send the Fireflies notetaker into a live Zoom, Google Meet, or Teams meeting
  • Uploads: transcribe a recording from a link
  • Sharing: share a meeting with people by email
  • Cleanup: delete a meeting
  • Your team: list your Fireflies teammates and channels

Luo asks before it changes anything

Luo asks for your confirmation before it sends the notetaker into a meeting, uploads a recording, shares a meeting, or deletes one, and shows the meeting by name. You can choose to always allow sending the notetaker to a particular meeting link, or sharing a meeting with the same people. Deleting a meeting always asks.

Reading doesn’t ask for confirmation. AskFred questions don’t either, but they use your Fireflies AI credits.

Start workflows from Fireflies

Fireflies can trigger a workflow when:

  • a meeting’s transcript is ready
  • a meeting’s AI summary and action items are ready
  • the notetaker joins a meeting

The event names the meeting, and the workflow then reads its transcript or summary.

Fireflies has no way for Luo to set up the webhook, so you set it up once in Fireflies:

  1. Make up a random signing secret of at least 16 characters.
  2. When you connect Fireflies in Luo, paste it into Webhook signing secret. The field’s help text shows Luo’s webhook URL.
  3. In Fireflies, open the webhook settings. Enter Luo’s webhook URL and the same signing secret, and choose the meeting events.
  4. In your workspace, add a Fireflies trigger.

Each connection needs its own secret. If you already connected Fireflies without one, remove the integration and connect again with the secret.

Fireflies sends events only for meetings you organize.

Using it

Ask the assistant in plain words. For example:

  • “What were the action items from yesterday’s product review?”
  • “Find every call this quarter where a customer mentioned pricing.”
  • “Join my 2pm meeting with the Fireflies notetaker: https://meet.google.com/…”
  • “When a sales call is summarized, post the summary to #deals and draft the follow-up.”

Good to know

  • Plan limits. Fireflies limits API requests per minute and per day, depending on your plan. If a job reaches the limit, Luo waits when the wait is short, or tells you when you can try again.
  • The notetaker can join at most 3 meetings in 20 minutes.
  • Recording links must be a link Fireflies can download the file from. Upload size limits depend on your plan.
  • Admin-only actions work only for Fireflies team admins.

Removing the integration

  1. Open your workspace in Luo and go to Settings → Integrations.
  2. Select Fireflies.
  3. Click Remove integration and confirm.

Luo deletes the API key and signing secret it stored, and Fireflies triggers for that connection stop. Remove the webhook in Fireflies’ webhook settings too. You can also regenerate your API key in Fireflies.

Privacy and data handling

Luo stores your Fireflies API key and signing secret encrypted and uses them only to act on your behalf when you or your workspace ask. What Luo has read stays where you asked for it to go, in your conversations or your workspace.

Data flowing through Luo is governed by Luo’s security and privacy practices, the Privacy Policy, and the Terms of Service.